Corporate Governance
Nominating and Corporate Governance Committee Charter.
Charter of the Nominating and Corporate Governance Committee of the Board of Directors of Z Squared, Inc.
A. Purpose
The purpose of the Nominating and Corporate Governance Committee (the “Committee”) of the Board of Directors (the “Board”) of Z Squared, Inc. (the “Company”) is to:
- identify individuals qualified to become Board members, consistent with criteria approved by the Board;
- recommend to the Board the persons to be nominated for election as directors by stockholders and the persons (if any) to be elected by the Board to fill any vacancies on the Board;
- recommend to the Board the directors to be appointed to each committee of the Board;
- develop and recommend to the Board, the Corporate Governance Guidelines; and
- oversee the evaluation of the Board.
B. Structure and Membership
Number.
Except as otherwise permitted by applicable Securities and Exchange Commission (“SEC”) and Nasdaq rules, the Committee shall consist of at least three members of the Board.
Independence.
Each member of the Committee must satisfy the independence requirements under the applicable rules and regulations of the SEC and rules of Nasdaq, subject, in each case, to any permitted transition period or exemption.
Chair.
Unless the Board elects a Chair of the Committee (the “Chair”), the Committee may elect a Chair by majority vote.
Compensation.
The compensation of Committee members shall be as determined by the Board.
Selection and Removal.
Members of the Committee shall be appointed by the Board. The Board may remove members of the Committee from such Committee, with or without cause, at any time.
Rules and Procedures.
The Committee has the authority to establish its own rules and procedures for notice and conduct of its meetings so long as they are not inconsistent with any provisions of the Company’s bylaws that are applicable to the Committee.
C. Authority and Responsibilities
General.
The Committee shall discharge its responsibilities and shall assess the information provided to it by the Company’s management and others, in accordance with its business judgment.
Board and Committee Membership.
Selection of Director Nominees. Subject to any requirement, whether by contract, bylaw or otherwise, that the Company provide third parties the right to nominate directors, the Committee shall be responsible for (i) identifying individuals qualified to become Board members, consistent with criteria approved by the Board, and (ii) recommending to the Board the nominees for election as directors by stockholders and the persons to be elected by the Board to fill any vacancies on the Board. The Committee shall identify individuals qualified to become members of the Board and ensure that the Board has the requisite expertise and that its membership consists of persons with sufficiently diverse and independent backgrounds. In making such recommendations, the Committee shall consider candidates proposed by stockholders. The Committee may adopt, and periodically review and revise, as it deems appropriate, procedures regarding director candidates proposed by stockholders.
Criteria for Selecting Directors. The criteria to be used by the Committee in recommending directors and by the Board in nominating directors are as set forth in the Company’s Corporate Governance Guidelines. In applying such criteria, the Committee shall consider the value of diversity on the Board, including diversity of gender, race, ethnicity, and professional background, and shall endeavor to ensure that the Board’s composition satisfies the diversity objectives set forth in Nasdaq Rule 5605(f) and any related disclosure requirements. The Committee shall assess the effectiveness of its diversity considerations as part of its periodic review of the Board’s composition.
Search Firms. The Committee shall have the sole authority to retain and terminate any search firm to be used to identify director nominees, including sole authority to approve the search firm’s fees and other retention terms. The Committee is empowered, without further action by the Board, to cause the Company to pay the compensation of any search firm engaged by the Committee.
Board Committees. The Committee shall be responsible for recommending to the Board the directors to be appointed to each standing committee of the Board. The Committee shall periodically review the composition of each Board committee and make recommendations to the Board for changes or rotation of committee members, the creation of additional Board committees or the dissolution of Board committees.
Request Director Resignations. The Committee shall recommend whether or not the Board should request the resignation of a director from the Board, in accordance with the Company’s corporate governance guidelines.
Corporate Governance.
Corporate Governance Guidelines. The Committee shall develop and recommend to the Board, the Corporate Governance Guidelines applicable to the Company. The Committee shall, from time to time as it deems appropriate, review and reassess the adequacy of such Corporate Governance Guidelines and recommend any proposed changes to the Board for approval.
Board Leadership Structure. The Committee shall periodically review the Board’s leadership structure to assess whether it is appropriate given the specific characteristics and circumstances of the Company.
Evaluations and Other Duties.
Evaluation of the Board. The Committee shall be responsible for overseeing a periodic evaluation of the Board to determine whether it and its committees are functioning effectively.
Evaluation of Management. To the extent required under applicable Nasdaq rules, the Committee shall be responsible for overseeing the evaluation of management and, to the extent permitted, this evaluation shall be performed by the Compensation Committee of the Board.
Environmental, Social and Governance Oversight. The Committee shall oversee the Company’s environmental, social and governance (“ESG”) policies, practices and reporting, including matters related to the Company’s energy consumption, environmental footprint, and operational sustainability. The Committee shall periodically receive updates from management regarding the Company’s ESG practices and shall recommend to the Board any policies or disclosures the Committee deems appropriate in light of applicable regulatory requirements and investor expectations.
Additional Duties. In addition to the duties and responsibilities expressly delegated to the Committee in this Charter, the Committee may exercise any other powers and carry out any other responsibilities consistent with this Charter, the purposes of the Committee, the Company’s bylaws and applicable Nasdaq rules.
D. Procedures and Administration
Meetings.
The Committee shall meet as often as it deems necessary in order to perform its responsibilities. Such meetings may be in person, via video conference or held telephonically. The Committee may also act by unanimous written consent in lieu of a meeting. The Committee shall keep such records of its meetings as it shall deem appropriate.
Subcommittees.
The Committee may form and delegate authority to one or more subcommittees (including a subcommittee consisting of a single member) as it deems appropriate from time to time under the circumstances.
Reports to the Board.
The Committee shall report regularly to the Board.
Charter.
The Committee shall, from time to time as it deems appropriate, review and reassess the adequacy of this Charter and recommend any proposed changes to the Board for approval.
Independent Advisors.
The Committee is authorized, without further action by the Board, to engage such independent legal and other advisors as it deems necessary or appropriate to carry out its responsibilities. Such independent advisors may be the regular advisors to the Company. The Committee is empowered, without further action by the Board, to cause the Company to pay the compensation of such advisors as established by the Committee.
Investigations.
The Committee shall have the authority to conduct or authorize investigations into any matters within the scope of its responsibilities as it shall deem appropriate, including the authority to request any officer, employee or advisor of the Company to meet with the Committee or any advisors engaged by the Committee.
Self-Evaluation.
The Committee shall evaluate its own performance with such frequency as required under applicable Nasdaq rules.
